Finance Manager

Job Title: Finance Manager

Status: Full-time, Exempt

Supervisory Relationship: Accounting Assistant

Reporting Relationship: CEO, Deputy Director

Salary Range: $80,000 - $98,000

Benefits Package: Medical (including chiropractic), dental and vision insurance, FSA, generous vacation, sick leave and holidays, 401k, professional development opportunities

Job Summary:

Under the general direction of the Chief Executive Officer (CEO) and in coordination with the Deputy Director of Administration and Organizational Effectiveness, the Finance Manager assumes full-charge responsibility of all finance functions: AP, AR, Payroll, budgets, reporting, and internal controls. The Finance Manager establishes and maintains policies, procedures, structure, staffing, as well as training and mentoring the finance and accounting staff. Currently, Youth Alliance outsources some accounting functions to a third party that processes payment requests, maintains all general ledger records, prepares account reconciliations, and drafts the financial statements. This role is an integral part of the Admin Team and works closely with colleagues throughout the organization and outside vendors. The Finance Manager will be a strategic thought-partner to the Executive Team. The successful candidate will be a hands-on and participative manager and will support finance, business planning, nonprofit financial compliance, grant reporting and budgeting.

The Finance Manager will manage and perform various day-to-day accounting activities ensuring compliance and accuracy with accounting policies and procedures; implement and maintain accounting systems; compile, analyze and report accounting data for decision-making purposes; and act as primary liaison with outside auditors and government agencies on contract issues.

RESPONSIBILITIES:

OPERATIONAL RESPONSIBILITIES:

  • Planning, directing and coordinating all accounting operational functions

  • Timely, accurate and efficient accounting to reconcile, report and close on a monthly basis

  • Managing accounting functions on a day to day basis, including invoicing, accounts receivable, accounts payable, semi-monthly payroll

  • Process semi-monthly payroll ensuring accurate and timely pay and any necessary corrections in partnership with Director of Human Resources

  • Maintain a payroll allocation workbook, which is provided monthly to the outsourced accounting service provider

  • Maintain and update payroll calendar annually 

  • Allocate management and general/overhead expenses based on grant budgets, and submit to outsourced accountants for recording 

  • Research and resolve staff and Vendor related problems 

  • Reconcile grant IDs in accordance with Memorandums of Understanding (MOUs) and annual budget 

  • Prepare and process manual checks as required

  • Negotiate annual health benefits contracts, making recommendations to the CEO and Board

  • Supervise expense accounting and timely reconciliation of credit cards and ensure proper recording to associate grant

  • Responsible for all areas of the payment processing cycle while ensuring timeliness and accuracy;  Managing all payment issues including bank discrepancies and outstanding check matters. Ensuring proper payment documentation is maintained for all payment and check requests

  • Closely monitor bank balances to ensure adequate funds are liquid and available for payroll and accounts payable; responsible for timely and clear requests for funds transfers, as needed

  • Assist the CEO with preparation and completion of the fiscal year budgeting process including evaluation each business unit performance against budget monthly and annually

  • Develop forecasts to provide an accurate projection of financial performance and grant spend down

  • Ensure compliance with and detailed reporting of any designated funds

  • Serves as the primary contact for all grant invoices and reporting. Comfort in performing collections activities for any delayed grant payments or outstanding receivables

  • Reconcile financial activities to capture key data and processes in order to demonstrate the relationship between YA’s goals and resulting fundraising needs.  

  • Reconciles invoices with outsourced accountants monthly in accordance with grant contracts in a timely and accurate manner 

FINANCIAL REPORTING:

  • In coordination with outsourced accountants, prepare monthly financial reporting package to present to the Board of Directors

  • Coordinate with outsourced accountants in preparing monthly internal financial statements, annual financial statements for audit, and ad hoc reporting as requested

  • Draft and oversee expense reclassifications, adjustments and provide reconciliation oversight with outsourced accountants

  • Prepare monthly grant/program budget reports and financial reports for contract compliance

  • Play an integral part in preparing the annual budgets and ensuring that the organization is audit ready

OTHER:

  • Manage preparation of regulatory filings

  • Remain up-to-date and informed on all aspects of non-profit accounting, actively seeking outside resources as indicated

  • Ensure permits and licenses are renewed annually

  • Establish and implement short and long-range finance and accounting department goals, objectives, policies and procedures

  • Manage projects and initiatives as assigned

  • Assess and recommend professional development needs and opportunities for the finance and accounting staff

  • Provide management with information vital to the decision-making process

  • Continuously assess current accounting operations, offering recommendations for improvement and leading the implementation of new processes

  • Consistently evaluating accounting and internal control systems

  • Evaluate the effectiveness of accounting software and supporting database, as needed

  • Hiring, training, and retaining skilled accounting staff

Employment Standards:

  • Training and Experience:

    • Minimum seven years of experience managing budgeting, forecasting, and related financial routines

    • Expertise in US Generally Accepted Accounting Procedures (GAAP)

    • 3 or more years of supervisory experience preferred

    • Bachelor’s Degree with accounting as a major field of study and at least seven years of progressive responsibility within the field of accounting and finance.

  • Requirements:

    • Passion for the mission of Youth Alliance and belief in upholding organization’s core values

    • Understanding of and sensitivity to issues of culture/ethnicity/race, gender, sexual identity, class/SES and immigration status

  • Qualifications:

    • Ability to train and direct staff

    • Excellent oral and written communication and presentation skills 

    • Exercise good judgment and act calmly in emergency situations; dealing effectively with clients and the public

    • Ability to work effectively with persons differing in value systems, ethnicity, cultural backgrounds, language capabilities. 

    • Ability to analyze, comprehend and present both simple and complex financial data

    • Strong computer skills, including expertise withMicrosoft Excel, Google Suite, and various finance management systems such as Blackbaud Financial Edge, MIP Fund Accounting, QBO, etc.

    • Self motivated and highly organized

    • Professional demeanor and effective interpersonal skills

    • Ability to take ownership and be accountable

    • Demonstrates and models integrity

    • Possesses and models a positive attitude

  • Physical Demands/Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, and sit; use hands and fingers, handle, or feel objects, tools, or controls; stoop, kneel. Balancing, climbing, and crawling are not required. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

  • Special Requirements: Must be able to meet and receive fingerprinting/background check, TB test clearance

To Apply:

Email Cover Letters and Resumes to careers@youthall.org

Position open until filled. We will be reviewing applications as they are received.

Youth Alliance provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, ancestry, national origin, age, marital status, military or veteran status, sexual orientation, religion (including dress and grooming), sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), disability (including physical, mental, and/or HIV/AIDS status), gender (including identity and expression), genetics, or request for FMLA (if applicable). Youth Alliance complies with applicable state, federal, and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Youth Alliance strongly encourages people of color, women, and LGBTQ applicants to apply.

Youth Alliance is an Equal Opportunity Employer

Youth Alliance | 310 4th Street, Ste 101 Hollister CA 95023 (831) 636-2853

 
Nonprofit, We Are Hiring, Work at YAElias RodriguezYouth Alliance, Hollister, Finance Manager